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Posting DetailsPosting Number: 20244109S
Position Title: Administrative Assistant II - Faculty Support
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/12-months
Department: 241-Law School Instruction
Position Summary: The Administrative Assistant II provides secretarial and administrative support for faculty and for Continuing Legal Education events and symposia, faculty committees, and Honor Board investigations, and assists with other projects as assigned.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities:Type, edit, and proofread correspondence, manuscripts, presentation materials, class materials, exams; execute mail merges, send email messages on behalf of faculty, make travel arrangements, prepare expense forms and requests for payment; schedule rooms for make-up classes.Perform other administrative tasks pertaining to classes or other faculty-related work.Maintain files electronically and in hard copy as necessary.Interact with students and faculty (set up appointments, answer questions).Perform faxing, scanning, and small copy requests; send large copy requests to the University Print Center via online submission system.Coordinate and execute the administrative details involved with symposia, conferences, faculty workshops, and other events, including creating and editing Eventbrite pages, printing registration lists, registering each symposium with the PA Continuing Legal Education Board, inputting CLE attendance and course evaluations, printing/posting CLE certificates, managing payment-at-door on day of event, running the registration table, supervising student volunteers, creating name-tents for speakers, supporting the Director of Events with miscellaneous tasks, responding to CLE and event-related questions from faculty, attendees and CLE Board representatives.Use web-based legal research tools (HeinOnLine and/or Lexis Westlaw) on behalf of faculty and in the course of completing assigned projects.Support the work of faculty committees: schedule rooms for meetings, create spreadsheets and other documents, other tasks as requested.Manage confidential and sensitive information in relation to Honor Board violation investigations. Help maintain the tracking log for pending and resolved cases.Monitor inventory of office supplies and reorder when needed.Serve as a back-up when other faculty support assistant is out of the office or needs assistance.Perform other duties and assist with special projects as assigned.Minimum Qualifications:High School Diploma or equivalent.Minimum 3-4 years experience in administrative support roles.Strong secretarial, organizational, communication, and interpersonal skills.Strong skills in MS Word, Excel, PowerPoint, Outlook, Adobe Acrobat, Internet, Lexis/Westlaw; willing to learn new programs and applications as needed.Ability to prioritize tasks, work effectively with interruptions, and work independently as well as in collaboration with colleagues.Able to interact with co-workers, faculty and students with a professional manner and a positive, service-driven attitude.Knowledge of office procedures and educational institution policies and procedures.Preferred Qualifications:Some college education preferred.Experience in an academic setting preferred.Physical Requirements and/or Unusual Work Hours:Sitting for extended periods.References Needed:Minimum Number of References Needed: 3
Maximum Number of References Needed: 3
Documents needed to complete your application:Required Documents:Cover Letter / Letter of InterestResume / Curriculum VitaeOptional Documents:Other Document
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