Administrative Assistant
As an **Administrative Assistant** at Linesight, you will work with highly experienced, culturally diverse, and passionate teams nurturing a strong social dynamic and a shared sense of achievement.
You will gain vast industry experience that will open doors for you, extend your skillset and expand your perspective.
We will empower, support, and enable you to take real responsibility in your role so that you can take charge of your career progression with us.
For us lasting trusted relationships are everything, both with our teams and our clients.
Linesight has had a presence in Milan since 2020 and is planning to open an Italian Office in the new year, due to the continued growth in the region.
In this role you will:
- Partner closely with the Office Manager/Country Manager, providing support with tasks related to set-up and maintaining the office condition including; order and maintain office and kitchen supplies, submit and approve vendor invoices for payment, prepare workspaces for joiners/leavers, and mailroom management
- Arrange transportation and accommodation for employees
- Prepare and submit expense reports for senior team members
- Collaborate closely with our HR team to assist with on-boarding and off-boarding of employees
- Manage new starter/PPE inventory and the master employee list
- Manage phone account for new employees including replacements, upgrades and generating reports
- Send printing requests to the printing company and arrange the delivery to employee's place of work
- Act as the primary point of contact to coordinate employees who work on specific projects
- Coordinate visa requests between our partner legal firm and our employees
- Manage timesheet compliance reports & communications
- Assist non-Italian employees with language barrier
- Submit and manage requests made to building management for any office issues
- Organize and coordinate the staff recognition program and employee events as part of our DE&I and CSR program
We would love to hear from you if you:
- Have 1-3 years' experience managing office operations
- Are an excellent communicator verbally and in writing in both English and Italian
- Have a working knowledge of Microsoft Office suite (Outlook, Teams, SharePoint, Visio, PowerPoint, Excel, Word)
- Thrive on building strong relationships at all levels through a shared purpose and sense of openness and fun
- Love a dynamic environment with the opportunity to manage your own priorities and deadlines
**About us**
Linesight is a highly successful global project and cost management consultancy that keeps clients coming back.
And for that we have our people to thank.
You see we're not like the others.
We're different.
Unique.
It's our fresh thinking and focus on what matters that has led to our evolving.
We are on a journey working in some of the most exciting innovative sectors with some of the world's most prestigious companies delivering major projects that deliver a more sustainable built environment.
We have an open culture and a flat structure where you can expect to be treated with genuine care, respect, and empathy.
With Linesight, you can truly discover the power of team!
**Diversity, inclusion and accessibility