Administration Associate (Facility Management) Gs6

DEADLINE FOR APPLICATIONS24 August 2024-23:59-GMT+01:00 Central European Time (Rome)WFP celebrates and embraces diversity.
It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.Are you interested in further developing your professional experience while contributing to ending global hunger?
Are you passionate about helping those in need?
Would you like to join a global organization investing in its people?If so, an exciting and fulfilling career awaits you!
Join our diverse and passionate team that works on varied and international projects directly contributing to saving and changing millions of lives around the globe.ABOUT WFPThe United Nations World Food Programme (WFP), a highly prestigious and reputable organization, is the world's largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability, and prosperity for people recovering from conflict, disasters, and the impact of climate change.At WFP, people are at the heart of everything we do.
The vision of the future WFP workforce is one of diverse, committed, skilled, and high-performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.WHY JOIN WFP?WFP is a 2020 Nobel Peace Prize Laureate.WFP offers a highly inclusive, diverse, and multicultural working environment.WFP invests in the personal and professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.A career path in WFP provides an exciting opportunity to work across various country, regional, and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).ORGANISATIONAL CONTEXTGlobal hunger has reached alarming levels in 2022, and WFP, the Nobel Peace Prize winner in 2020, remains dedicated to addressing this global food crisis.
The United Nations Humanitarian Response Depot (UNHRD) is a network of strategically located hubs established to support humanitarian organizations and the broader international community in responding to emergencies and crises.
UNHRD provides essential services such as storage, easy access to critical supplies, and technical assistance.
The position holder will work under the supervision of the Head of Administration.THE ROLETo manage the facilities functions within the Brindisi hub, coordinating the effective provision of services and maintaining high standards of accuracy and compliance in all administrative activities, including liaising with military authorities to ensure access to the base.KEY ACCOUNTABILITIES:Oversee the management of office, guesthouse, and training facilities in Brindisi.
Ensure the facilities are maintained to a high standard, providing a safe, clean, and comfortable environment for staff and visitors.Coordinate and manage routine maintenance and repairs for all facilities.
Ensure timely resolution of any facility-related issues and liaise with contractors and service providers as needed to uphold operational standards and minimize disruption.Serve as the first point of contact for internal queries related to facility management from the Brindisi hub.Manage and maintain paper and electronic records related to facility management in accordance with established procedures.
Ensure efficient organization and accessibility of data as required.Provide support and guidance to other UNHRD hubs regarding facility management questions and issues upon request, sharing best practices and ensuring consistent standards across all locations.Support the production of various data related to facility management, compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.Support the continuous improvement of facility management services by contributing to the development and enhancement of methods and practices within the area of work.Adapt and update administrative processes related to facility management, supporting the implementation of operating procedures to contribute to the continuous improvement of administration services in the area of responsibility.Answer a range of queries related to the provision of administrative services to support the resolution of daily issues.Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.Provide training and guidance to staff in the interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.Other duties as required.QUALIFICATIONS AND EXPERIENCE:Education:Completion of secondary school education.
Additional training in administration, facility management, or a related field is desirable.Experience:Minimum 6 years of progressively responsible experience in administration or facility management.
Experience in an international organization is an asset.Language:Proficiency in English and Italian (Level C) is required.
Knowledge of another UN language is an advantage.SPECIFIC ROLE REQUIREMENTSEssentials:Knowledge of practices and procedures for maintaining office, guesthouse, and training facilities, including routine maintenance and emergency repairs.Experience managing a team successfully.Strong organization and coordination skills and record-keeping skills.Excellent communication and interpersonal skills, with the ability to address and resolve issues efficiently.Desirable:Experience in liaising with military authorities and knowledge of security protocols is preferred.Familiarity with corporate systems used in facility management for efficient service delivery is an advantage.TERMS AND CONDITIONSWFP offers a competitive compensation package which will be determined by the contract type and selected candidate's qualifications and experience.
Please visit the following website for detailed information on working with WFP: http://www.wfp.org.
Click on: "Our work" and "Countries" to learn more about WFP's operations.Salary scale: UN - Salary ScaleApplicants must be:Italian Residents holding a valid passport and/or identity card, and;Reside within commuting distance (100-kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather, and roads) to the office location at the duty station World Food Programme, UNHRD Brindisi, Ex SS 16 Km 906.9, 72100 Brindisi, Italy.
If not residing within commuting distance at the time of application, candidates must be willing to relocate to Brindisi, Italy, at their own cost before taking up the assignment.
WFP shall not be responsible for any costs associated with such relocation nor shall WFP assist or otherwise be involved in obtaining residency status or legal work permits.
Preference will be given to candidates who reside within commuting distance of Brindisi, Italy.Please note that applications should be sent in English.
Only applications received in English will be considered.REMINDERS BEFORE YOU SUBMIT YOUR APPLICATIONWe strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).Once your profile is completed, please apply, and submit your application.Please make sure you upload your professional CV in the English language.Kindly note that the only documents you will need to submit at this time are your CV and Cover Letter.Additional documents such as passport, recommendation letters, academic certificates, etc.
may potentially be requested at a future time.Please contact us at ****** in case you face any challenges with submitting your application.Only shortlisted candidates will be notified.
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